Account for every dollar in your IOLTA and trust accounts.

It compares the three numbers that must agree: what the bank says, what your ledger says, and what your clients' individual balances add up to. Esqase runs it as the Three way reconciliation report under Billing reports. Pick a trust account and an as of date, and the three balances appear with their differences beneath.

Use the closing date of the bank statement you last reconciled. That is the only date on which all three numbers can be compared against real evidence. The bank leg comes from the most recent completed reconciliation covering that date, so if it reads Not reconciled, run one from the Reconcile this account link beside the heading.

It is the running balance of one client's money inside a pooled trust account. Because a trust deposit names the client whose funds it is, and every disbursement and transfer names a client and a matter, Esqase always knows how much of the pool belongs to each of them. Read one client's ledger from the account's Clients tab, or from the contact's own transactions.

Because the account has the money and the client you picked does not. Funds are drawn from the client ledger you name, not from the pooled account balance, and an entry that would take that ledger below zero is refused with nothing written. The same guard covers payments drawn on trust, refunds, transfers, clearing a client's reported payment, and voids.

A category, and in most cases a client. The amount must be positive, and the category is one of Client Retainer / Deposit, Bank Interest / IOLTA, Court-Ordered Deposit, Third-Party Deposit, or Other. A client is required for every category except Bank Interest / IOLTA, which is account-level interest, and a matter is required for a court-ordered deposit.

Not as the deposit account. Only operating and savings accounts can be the destination for invoice-link payments, so earned fees are never commingled with client money. One case runs the other way: if a client pays more than the invoice owes, Esqase applies what the invoice needs and parks the surplus in a trust account you name. Money you have earned reaches the operating account a different way: a trust-transfer payment recorded against the invoice it pays, capped at the client's available balance.

Open the trust account holding the funds, open its actions menu, then Transfer to another trust account. The To account has to be a different active trust account. Esqase writes both legs at once, out of the first account and into the second, on the same client's ledger, so the client's total does not change, only where it is held.

Reconciliation history sits under the figures on the same report. It shows the statement date the account was last reconciled to, how many reconciliations are completed, how many are still open, and how many completed ones are carrying a difference that is not zero. That last card should read zero, and it turns red when it does not. The table beneath lists the account's reconciliations, and View opens the entries behind any of them.

Because the void itself would take that client's ledger below zero. That happens when entries are voided out of order, for example voiding a trust deposit after its money has already been paid out. Void the later entry first, then the deposit. A voided row stays in the ledger marked as voided, with the reason and the member who recorded it, and its amount comes off the running balance.