Law firm invoicing starts with work your team already recorded.
An invoice belongs to one client and one matter, and its lines come from that matter's unbilled time and expenses. You pick what goes on the bill, and it goes out in your template with a payment link.
Load the lines, then send the invoice for review
Pick a client and a matter, and Esqase loads its unbilled work as editable lines. Reviewers approve or ask for changes, and the invoice goes out in a template you designed.
A discount is set while you build the invoice. Once it is issued the figures are fixed, so a credit note or a write-off changes what is owed instead.
Credit notesReview before it goes out
Reviewers approve or request changes, and you mark each done.
A template your firm designed
Drag a logo, line items, and totals onto the page.
Billing a month should not take a week
Batch invoicing puts every matter with unbilled work on one screen and bills them together. A recurring schedule bills one client on a cadence, and a draft is numbered on finalize.
Raise your first invoice.
Browse the docsFAQs
Line items, approvals, templates, batch and recurring runs, credit notes, and reminders.
How does an invoice pick up the work my team recorded?
You pick a client, then one of that client's matters, and Esqase loads that matter's billable, un-invoiced time entries and expenses into the Items table. Untick anything you are not billing yet, or add a manual line for a fixed fee with no entry behind it. Approving the invoice marks those activities billed, so they are never offered to a second invoice.
Can we design our own invoice layout?
Yes. Invoice templates open a drag-and-drop builder with an element palette, a page canvas, and a settings panel. Place a logo, firm and bill-to blocks, dates, a line items table, totals, notes, and a footer, then set page size, margins, colors, and fonts. A template decides presentation only, and Esqase recalculates the totals from the line items.
What happens when an invoice goes for approval?
If your role requires approval for invoices, the invoice becomes In review and a review opens with your firm's default reviewers, who are notified. Reviewers approve or request changes, and a change request posts into the invoice's comments with a Review chip. Until the review is approved, the invoice takes no payment link and no recorded payment.
Can I fix a mistake on an invoice the client already has?
Not by editing it. Once an invoice is issued its figures are fixed, and editing is limited to Draft and In review. Issue a credit note to reduce the balance, which records a separate numbered credit document, or write off the remaining balance as uncollectible. Both cap at what is still outstanding.
How do I bill a whole month across every matter?
Click Batch invoices on the Invoices page. Esqase gathers every matter with unbilled billable work, expanded and selected. Untick whole matters or single activities, choose one invoice per matter or one per owner, choose auto-approve, send for approval, or save as draft, set the issue date, and generate. Nothing is emailed to a client, so you send each invoice from its own page.
How does a recurring invoice decide what to bill?
The schedule holds no amounts. Each morning Esqase runs the schedules that are active and due and gathers that client's unbilled billable work across every matter where they are the bill recipient, so one invoice can carry a different matter on each line. A run leaves a draft pre-bill unless you tick finalize automatically.
Can Esqase chase an unpaid invoice?
Yes, with two firm-wide settings. Payment reminders email the client about an unpaid invoice on a schedule you set, up to 12 rows, each before, on, or after the due date. Late fees add a percentage or a flat amount as a line on the invoice after a grace period. Both need a due date on the invoice.